Objective of the courses:
· Familiarization of project management cycle asset, finance, staff and office management
· Improve analyzing capacity for project operation, monitoring and evaluation.
· Develop report preparation skill.
· Understanding budgetary issues
Some issues related with course:
· What is project:
A set of interrelated activities implemented through a unified management to achieve specific purpose(s) with in a timeframe through mobilization of clearly defined resources (human, physical and financial).
Management translates it vision into really using project as a tool.
Organization:
Project Management cycle includes:
· Project Justification
· Formation of Committee
· Appointment
· Project Document
· Execution Plan
· Approval
· Project Team
· Managing Task
· Reports
· Acceptance
· Final Report
Projects have:
· Some assets
· Fund for financing activities
· Staff for planning & implementing activities
· Office for organizing the plan keeping record, contacting stakeholders etc.
Asset: A stock register - For total project
1. Classification of stock
- Capital Stock
- Consumables
2. Stock identification - Numbering
3. Stock movement register
4. Room and office wise stock register.
Finance :
1. Project document & allocation
2. Yearly allocation - GOB, DPA, RPA, own fund
3. Fund release, GOB & RPA
4. Fund received, DPA and GOB & RPA advance
5. Project accounts - Mother account
- Operational accounts - DPA
- Operational accounts - GOB
B. 1. Cash Books : Account based cash book
- Income details
- Expenditure details.
2. Monthly reconciliation with Donor and accounts office
3. Quarterly, half-yearly and annual financial reporting
Project Personnel:
1. Create provision with details TOR & work distribution
2. Recruitment
3. Job orientation
4. Carrier development planning
5. Retaintion
6. Salary fixation
7. Creating better environment
Project office:
· Entitlement
· Creating office conditionality's
· Fixing equipment and communication gears
· Arranging lighting
· Seating arrangements
· Vehicles
Project Budget : Financial feasibility of the project
should be:
- realistic
- comprehensive
- details are available
- cash requirements given
- flexible
Monitoring of project activities
Monitoring has been described as continuous assessment on going activities in respect of:
- quality
- time
- cost cost and allocation
Monitoring is comparison between plan and implementation. How we
Evaluation:
Assess effectiveness and impact of the activities under taken
- self evaluation
- semi-independent evaluation
- third party evaluation
Evaluation can be
- Project plan evaluation
- Midterm evaluation
- End evaluation
- Impact evaluation